Last reviewed: 10/01/2019
T & C’s INTRODUCTION
These Terms refer to all interactions with Quadrant Leisure CiC (herein referred to as We) and any service and/or product supplied through via The QFit Gym, Tyneside Kickers or any other event organised and managed by Quadrant Leisure. The information set out below relate to all users of our facilities and services, whom shall agree to be bound by these conditions.
1. HOW TO CONTACT US
1.1 Registered address is Quadrant Leisure CiC, John Willie Sam’s Centre, Market St, Dudley, Newcastle upon Tyne, NE23 7HS
1.2 Contact email address is firstname.lastname@example.org
1.3 Contact number is (0191) 2500 166
2. THE QFIT GYM
2.1 All members agree to pay all fees in full and on time to retain active membership.
2.2 Fees may be paid by cash, Credit/Debit Card or via Direct Debit and are processed without additional charge to all customers.
2.3 Members must sign / swipe in at the start of each session and present proof of membership when asked.
2.4 Members who wish to set up a Direct Debit must pay their first month by cash or card at the regualr rate.
2.5 Where a DD payment has failed this will be requested again 5 days later, should payment not be made and the DD deemed default the customer will no longer be able to use the DD facility.
- 2.5a Quadrant Leisure (The QFit Gym) will not be responsible for any fees or charges a customer incurrs due to a missed or failed Direct Debit
2.6 All users must conduct themselves in a manner which does not cause disruption or have a negative impact upon other users.
2.7 All customers and staff have the right to use our facilities without feeling distressed or threatened by the words, actions or general behavior of others.
2.8 We reserve the right to cancel a membership and/or suspend any person who is deemed to be in breach of these terms and conditions. Please refer to our ‘Gym cancellations‘ page for full details.
2.9 Refunds, There are no refunds offered with any of our QFit Gym monthly membership, or any special offers which may be available at the time of purchase.
- 2.9a Customers may choose to cancel in writing (not sms) within 7 days of purchase, however any refund shall only be provided where the membership has not been activated / used during the 7 day cool off period.
3. TYNESIDE KICKERS
3.1 All registrations and payments must be made in advance of attending any activity and done so online via our dedicated booking portal provided in partnership with Class4Kids (https://quadrantleisure.class4kids.co.uk).
3.2 Children must be dropped off and collected on time by a parent or guardian
3.3 No child may be dropped off and left without prior permission from staff
3.4 Any child found to be disruptive or who is deemed to cause concern or distress to others may be asked to leave the session
3.5 All existing members will be invited to re-book for the following term 14/21 days prior to the last class of the current term
3.6 The deadline for full payment is a minimum of 7 days prior to a term start date, our website news pages and social media platforms may provide a specific deadline to account for school holidays.
3.7 Where a renewal deadline has expired we reserve the right to open unpaid places to our waiting list before being made public.
3.8 We accept no responsibility or commitment to hold any place open for any child where the process has not been followed.
3.9 Refunds, we shall only issue a full refund where a cancellation has been received prior to the term start date.
- 3.9a Where notice is provided on or within 5 days of the term start date a maximum of 50% shall be refunded.
- 3.9b Where 6 days or more have elapsed since the term start date, no refund will be provided
4.1 All members and customers are responsible for the correct and safe usage of all our facilities and equipment.
4.2 Quadrant Leisure will not be liable for any indirect or consequential loss, damage, costs, expenses, theft or damage to property, whether arising under contract, or otherwise.
5.1 All customers and members warrants and so represents that he/she (or their child) is in good health and is not knowingly incapable of engaging in either active or passive exercise.
5.2 By attendance and/or use, customers and members further warrants that such exercise or involvement would not be detrimental to their health, safety, comfort, well-being or physical condition.
6.1 Quadrant Leisure reserves the right to review monthly memberships and course fees based upon business requirements.
6.2 Where a price alteration is applied, we shall provide a minimum 45 (forty five) days notice through our web and media channels.
7.1 Quadrant Leisure may wish to take photographs of activities and class participation for marketing purposes, you must inform us via email (email@example.com) if you do not wish your child’s image to be used.
7.2 No young person under the age of 16 shall be named on any material without explicit prior written consent from their parent/guardian.
7.3 All imagery used for marketing is copyright to Quadrant Leisure and no reimbursement or payment shall be made or owned to the customer.
8.1 All complaints will be dealt with in strict confidence and in a timely manner
8.2 Please report concerns verbally to a member of staff as soon as possible, if you feel unable to do so, or do not get satisfaction, please contact the Business Director using the contact details at the top
8.3 We will acknowledge you communication within 48hrs in writing
8.4 Written complaints must be submitted within 7 days on any incident.
8.5 You must include full contact details, these however will not be made public or shared with third parties without consent.
8.6 We will endeavor to respond to your complaint within 14 days of receipt
8.7 We are a not-for-profit community interest company and all complaints will be dealt with by two or more of the committee.
8.8 Please be aware that we have a lawful obligation where any complaint raises concern involving any criminal, sexual or safeguarding concerns, that we inform the relevant authorities in all cases.
9.1 This agreement shall be construed in accordance with the laws of England and Wales the Courts of England and Wales shall have exclusive jurisdiction in relation to any matters arising out of this Agreement.
9.2 We reserve the right to amend these terms and conditions in line with business needs and circumstances.
9.3 Quadrant Leisure is a Community Interest Company registered in England on 30 November 2013;
- Company number: 08787573
- VAT registration number: 291543983
- UKPRN: 10062727